The Donor Policy of the Foundation derives, and is anchored in, the rights of the Donors. Indeed, to ensure that the Foundation merits the respect, confidence and trust of the Donor Community, the following rights are espoused and shall be the guide for all fund raising program:
1. Donation Policy
The Foundation welcomes and encourages gifts from individuals corporate institutions, other gifts for purposes of enhancing the services to be rendered to target beneficiaries. For income tax purposes, gifts and donations are defined as voluntary transfer of property to the Foundation and made without expectation that any benefit may accrue to the donor.
2. The Scope of Donation
- Money in form of cash or cheque e.t.c.;
- Photographic works;
- Equipment – Office Equipment Stationary, vehicles e.t.c.;
- Property of significant value including real estate;
The Foundation reserves the right to use donations in its interest as defined by its mission an objectives. The board shall make decisions regarding investments and dispositions. Donations become the exclusive property of the Foundation.
3. Rights of Donors
Donors have a right to:
- Adequate information regarding the Foundation’s operations particularly, the way it intends to use donated funds;
- Be provided with information on the identity of those serving on the Board and key management and decision making positions. And to indicate the capabilities to prudently use the funds for the intended purposes;
- To provide access to the Donor’s financial statements in relation to specific donated funds;
- Be sure that they are satisfied that gifts will be used for the intended purposes;
- Be appropriately acknowledged and recognized;
- Donor confidentiality and, thus, can only disclose information through a Court Order; and
- Be provided with adequate, forthright and reasonable answers to questions they may have.
4. Donor Privacy
The Foundation also makes an undertaking to respect the privacy of donors. Information collected from Donors must be protected and deemed classified. However, the Foundation may use donor data, for fundraising and promotions.
5. Limitations to Financial Information
The Foundation’s internal policy shall limit access to financial information except officers and handling the Donor funds.
6. Informal Security
The Foundation shall make a commitment to protect donor personal information from unauthorized access, alteration, disclosure or destruction. A series of security measures, including physical and electronic access, will be put in place, to secure sensitive data and identify security vulnerabilities, and address them.
7. Other Disclosures
The Foundation may disclose information required by law, whenever, it is needed, to protect the rights and interests of the Foundation.
8. Data Destination
By donating funds, the Donors has consented to transfer collected information to Ghana or other places, as may be necessary, to carry out the aims and objectives of the Foundation.
Policy on Gifts
Cash and cash-equivalent gifts may be offered without condition up to GH¢50,000 or its equivalent. Real estate worth GH¢300,000 or $70,000 may be offered. The Foundation, however, reserves the right to dispose of the donation after two years.
Approval is required, from the Board of Trustees, in concert with the initiators of the Foundation, to receive any gifts, especially, those in excess of GH¢300,000. GH¢300,000. Where there are doubts as to compliance to Foundation Policies, clearance must be obtained to receive such gifts. The Board may specify which gifts/grants and pledges can be received without express Board approval. The Board reserves the right to refuse any gift.
Donors may commit to future gifts/pledges but must sign the Foundation’s Pledge and Gift Agreement.
The Foundation cannot offer tax advice to potential donors but can help in ways possible. Currently, the Foundation is hoping to receive Tax Exemption Status.